Cash Application Specialist


At Bibby Financial Services, Inc., we're a fast-growing company with an exciting opportunity for you to grow with us! As part of the 200-year-old Bibby Line Group, we are an independent international financial services firm with offices in 14 countries. If you are looking for a stable company, that has years of experience in the financial industry sector and sees employees as their biggest asset than you are in the right place. At BFS, we provide our employees with the right environment, role, and tools to deliver excellence and quality in everything we do.  We provide an extensive range of benefits to our employees, including:

  • Vacation, sick and personal days plus 11 paid holidays.
  • Medical, dental and vision insurance.
  • A 401k plan with a company match. 
  • Corporate matching on employee's fundraising for charitable causes through our 'Giving Something Back' program.

Are you hungry for a change and ready to get to the next level of your career?

Purpose of the role

  • Ensure the security and profitability of BFS through efficient, accurate and effective processing of invoices and credit memos, collections, sundry charges
  • Daily reconciliation and processing of all incoming cash
  • Maintain a high level of client satisfaction by providing careful application of their incoming payments

Key Responsibilities and Accountabilities

  • Inputs and allocates all incoming payments such as credit cards, checks, ACH/ Wires, NSF checks
  • Reviews hold accounts and work to move items out 
  • Flags any checks received not payable to factor and notify debtors
  • Scans paperwork to network and assigns check images in database
  • Enters GL journal entries for CC fees/ sundry charges, adjustments and transfers
  • Sets up new debtor accounts when necessary and updates customer details
  • Reconciles collections posted to bank statements daily. Locates and rectifies any differences
  • Sends NOA's and uploads in database
  • Communicates with Account Executives and Collateral Analyst daily to ensure accurate posting of client payments
  • Assist with risk management by identifying any fraudulent activities
  • Performs general office tasks such as scanning, emailing, working in Adobe PDF, Word and Excel daily
  • Research unknown payments or bank adjustments

Key Skills and Knowledge

  • Be able to efficiently prioritize multiple tasks and reassess as the day progresses
  • Possesses excellent verbal and written communication skills
  • Ability to reconcile daily and work well with numbers and calculations
  • Exercises independent judgment
  • Provides a solution to any arising issues and takes accountability for decisions made
  • Listens with acute attention to detail 
  • Works well in a team environment while have the ability to work independently and manage time efficiently
  • Proficient with Excel and ability to work in multiple software programs simultaneously
  • Demonstrates excellent work ethic and works with consistency, integrity, accountability and shows enthusiasm
  • Understands the complexities and key factors that impact our business


  • High school diploma or general education degree (GED)
  • Ability to work as a part of a team in an office environment and to act independently when required
  • Computer literate with excellent keyboarding and 10 key skills and competency with Microsoft office
  • Ability to learn new systems quickly
  • Excellent verbal and written communications skills
  • Strong customer service

About you
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