HR Administrator

At Bibby Financial Services, Inc., we're a fast-growing company with an exciting opportunity for you to grow with us! As part of the 200-year-old Bibby Line Group, we are an independent international financial services firm with offices in 14 countries. If you are looking for a stable company, that has years of experience in the financial industry sector and sees employees as their biggest asset than you are in the right place. At BFS, we provide our employees with the right environment, role, and tools to deliver excellence and quality in everything we do.  We provide an extensive range of benefits to our employees, including:

  • Vacation, sick and personal days plus 11 paid holidays.
  • Medical, dental and vision insurance.
  • A 401k plan with a company match. 
  • Corporate matching on employee's fundraising for charitable causes through our 'Giving Something Back' program.

Are you hungry for a change and ready to get to the next level of your career?

Purpose of the role

  • Provides administrative support to the HR Generalist.
  • Maintains effective, friendly and positive interactions with all employees. 
  • Implements and maintains excellent standards of customer service and presents themselves as an ambassador of BFS holdings and the Bibby brand.
  • Ensures the security and safety of Bibby employee information through efficient management of the Human Resource Information System.
  • Ensures that security interest is maintained at all times within internal management policies operated by BFS (e.g. management controls, risk framework and KPC's)
  • Established and maintains a professional and efficient relationship with all company personnel, with a high degree of confidentiality.

Job Description

  • Processing bi-weekly payroll for US & Canada. 
  • Assisting managers in the recruiting process: posting job openings (direct and agency), reviewing resumes, phone screening, scheduling interviews and drafting offer letters.
  • On-boarding process: coordinating new hire paperwork, entering new employees into HRIS, Payroll, Time & Attendance and performance management systems.
  • Updating and maintaining HRIS system, org charts and employee files.
  • Managing and tracking monthly reporting metrics, dashboards and phone list.
  • Managing the on-boarding process including: providing new hire paperwork, payroll/benefit set up in PEO system, creating personnel file, etc.
  • Answering general HR systems questions. 
  • Assisting in management of time sheets, time off requests and available PTO balances. 
  • Overseeing wellness program.
  • Processing employment verification.
  • Supporting all employee Leaves of Absence.
  • Ensuring company practices are aligned to employee handbook and HR policies.
  • Provide admin support in various HR- related projects/reports/tasks.
  • Performs other related duties and tasks as necessary or as assigned.


  • Bachelor's degree required.
  • 2-4 years HR experience preferred
  • PHR or SHRM-CP preferred
  • Ability to work in a fast-paced environment with multiple priorities
  • Ability to work independently and as a team when required
  • Must have excellent attention to detail and strong verbal and written communication skills
  • Computer literate with excellent keyboarding skills and competency with Microsoft Office and the Internet
  • Strong customer service is a must! 

Key Skills

  • Highly detail oriented. 
  • Manages multiple priorities in an organized manner to meet set deadlines. Reassesses if higher need arises. Copes well with demands of the job and manages their time efficiently.
  • Possesses excellent communication skills with the ability to motivate, influence and inspire others. Leads by example.
  • Exercises independent judgement and applies prudent risk mitigation principles. Understands how and when to elevate issues when required. 
  • Provides a solution to any arising issues. Takes accountability for decisions made. 
  • Maintains a high level of effectiveness during times of change by adapting behavior and approaches to changing circumstances. Accepts additional and changing roles, responsibilities and tasks.
  • Listens with acute attention to detail. 
  • Focuses on customers. Knows and cares about our internal and external customers. Works as a team to deliver excellent service and exceed their expectations.
  • Understands the complexities and key factor that impact our business. 
  • Drives outstanding results & can be counted on to do so. 
  • Understands key features of Bibby's core and specialist products. 
  • Demonstrated loyalty to Bibby, it's vision and values and work with consistency, integrity, accountability and shows enthusiasm. Builds team spirit.

**At this time we are only able to accept applications from candidates who are currently authorized to work in the United States.

About you
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Bibby Financial Services Inc. values your privacy and takes precautions to protect the personal information you provide us from loss, misuse and unauthorized access, disclosure, alteration and destruction. Your information is for our use only and will not be sold, bartered or shared.